The system that stays on after everyone else goes home.
Budget, schedule, crew, logistics and documents for a live production, held in one place, updated in real time, and visible to exactly who's supposed to see it.
Most shows are still run out of a dozen disconnected files — a budget spreadsheet nobody's sure is current, a crew list in three versions, a schedule that gets re-sent every time a call time moves, a drawing set nobody can confirm is the latest issue.
Ghostlight replaces the pile with a single system of record. Every department works from the same live data, scoped to what their role should see — so the production manager, the technical director, the client, and the crew member checking tomorrow's call time are all looking at the same show, not five different copies of it.
Every part of the production paperwork, rebuilt as a live, shared system instead of a folder of files.
A live budget with sectioned line items, unit rates, quantities and markups across multiple currencies. Crew labour costs post automatically from the crew sheet, and a six-step purchase order wizard commits spend straight back to the budget as it's raised, against a shared supplier database.
The run of show, built day by day with sticky navigation between them. Inline editing, department filters, bulk edits and Excel import keep everyone working from the same version of the day — no more asking which schedule is current.
Crew sheets carry rates, departments, dates and travel, editable in bulk or imported from Excel. A public, no-login form lets external suppliers and drivers book their own delivery or load-in slot directly into the site's master schedule.
Rooms, dates and nightly costs sit alongside every crew member's other details and roll into the daily cost totals automatically — one list instead of a hotel spreadsheet that has to be kept in sync by hand.
A version-controlled library for every project file, with a full history behind each one. Upload a new revision of a slide deck and Ghostlight detects what actually changed between versions, without anyone having to say so.
A formal document register for plans and drawings, with full version history behind every sheet. Issue a transmittal to a distribution group and recipients get a secure, time-limited download link — no account required on their end.
Import an updated status deck and Ghostlight reads it slide by slide, surfacing what changed as a tracked, assignable list of design updates and outstanding issues — with a before/after view of exactly what moved.
Precise, and seen only by the people it's meant for — enforced where the data lives, not just in what the interface shows.
Not everyone attached to a production needs the same view of it. Ghostlight scopes what a person can see and change by role, per project.
See Ghostlight running on a real production, or bring your current spreadsheets and we'll show you what they look like inside it.